Camp Hyde Director

The Greater Wichita YMCA has the region's largest, most -diverse camp program.

Sponsoring YMCA

Camp Hyde Branch YMCA

Location

Viola, KS 67149-9517

Camp Information

Camp Hyde
26201 W 71st St S
Viola, KS 67149

Job Description

GENERAL FUNCTION: Under the supervision of the Senior Program Director, the Camp Hyde Director is responsible for overseeing compliance with School Age Licensing Regulations, supervision and coaching of staff, management and oversite of the daily camp program/activity schedule, rentals, risk management and leadership for social and emotional support to youth and staff, specifically around behavior management and promoting character development with youth.

JOB RESPONSIBILITIES

Principal Activities:

1. Participating in weekly meetings with the Senior Program Director to address concerns/issues, planning, evaluate program successes and communicate any facility/maintenance needs.

2. Seeing that general housekeeping tasks are completed and camp grounds/buildings are clean and all repair issues are addressed in a timely manner.

3. Being visible to staff and program participants.

4. Coordinating staff schedules to accommodate rental needs; assisting with the coordination of rental groups and to being present for 50% of rentals assigned.

5. Maintaining a quality customer experience through rentals.

6. Responsible for reporting individual staff absences, following-up with child absences and maintaining daily required sign-in/out rosters with parent signatures.

Program Management:

Planning, supervising and implementing quality lesson plans according to standards set by KDHE and YMCA.

Using lesson plan format to provide clear, concise, varied and age-appropriate activities for your site.

Demonstrating and teaching YMCA Character Development Values (caring, honesty, respect, responsibility) in weekly activities.

Making sure all materials and equipment are available and prepared prior to all activities.

Being involved directly with group activities, not an observer (including swimming and field trips).

Providing parents with a professional-looking weekly calendar of events/reminders.

Participating in special events to promote Camp.

Completing CACFP rosters and menu page at the point of service daily.

Maintaining accurate sign-in/out and attendance records daily KDHE, SRS and YMCA require full signatures of parent/guardians for legal responsibility of care.

Contacting parent/guardian in the event a child is absent and no notice has been received of such absence.

Reviewing and understanding the YMCA Discipline Policy and demonstrating the ability to set and maintain limits for the children using positive reinforcement.

Supervising proper organization, maintenance and inventory of equipment, supplies and food storage in all areas.

Completing required paperwork correctly and maintain deadlines.

Assisting the Camp office of collecting late child care payments according to YMCA policies and procedures.

Informing Camp office of “no-shows” and other attendance changes as needed.

Ensuring program is operated in a safe and purposeful manner; all CACFP, KDHE and YMCA guidelines are met and exceeded.

Maintaining good public relations with parents and hosting guests at your site.

Encouraging and eliciting parent support and satisfaction, with the goal of providing mutual support to the child.

Establishing a “Parent Information Center” to include rosters, receipts, parent calendars, etc.

Keeping parents informed of changes such as staffing, schedules, day camps, etc.

Greeting every parent/child daily.

Working closely with building personnel in coordination of the site.

Following through on concerns in a timely manner and involve you site’s Program Director as needed.

Ensuring proper procedures regarding vehicle safety and laws use are followed at all times (if applicable).

Administering your program in an organized and responsible manner, to include maintaining paperwork and deadlines as outlined:

Monitoring and process staff timesheets accurately and meet deadline for processing.

Holding staff accountable for working scheduled hours, maintaining time allowances.

Completing Expense Reports: accurately reporting mileage and expenses by the 2nd day of each month.

Purchasing for site needs; obtaining approval from Program Director in advance; submitting receipts to ensure proper reimbursement.

Planning appropriately for 2 one-way trips to the YMCA per week.

Submitting Time-Off Requests: must be received no less than 2 weeks prior to the day(s) requested to be off.

Providing and Documenting staff counseling: documenting incident, having staff sign and involving Program Director as needed.

Reporting absences: notifying Program Director in the event of an emergency/illness which will prevent you/your staff from reporting to work. Ensuring staff is not leaving messages; speaking personally to Program Director or reporting to work until contact is made.

Communicating important program issues and information to your Program Director.

Being a team player with all staff.

Reporting suspected child abuse and neglect, as mandated by the State of Kansas, and notifying proper authorities of any suspected abuse, unsafe conditions, needed repairs, complaints, accidents or injuries immediately.

Meeting and exceed KDHE standards and regulations.

Knowing and following all applicable regulations.

Managing staff: child ratios within licensing standards and according to YMCA policies for site coverage.

Maintaining necessary records involving attendance, child and staff files, items to be posted/filed and other program regulations required for state licensing.

Providing Program Director the “Notice of Survey Findings” and KDHE billing statement within 24 hours of health department visit.

Within 3 working days, providing Program Director a correction letter outlining a plan of action to correct the noted violations. Health departments, “Notice of Survey Findings” will impact the Site Director’s annual review.

Attending all Site Director Meetings.

Other duties as assigned by your Program Director and/or the Senior Program Director.

Staff and Volunteer Development

Responsible for supervising 40 – 45 staff.

Acting as first link for site staff in organizational chain of command.

Working with staff to settle work performance issues.

Scheduling site staff meetings as needed (providing agenda and minutes to Program Director).

Modeling appropriate staff: child interaction.

Completing annual review for staff according to the YMCA’s review schedule.

Ensuring all relevant information is passed along to site staff in a timely fashion (meetings, schedule changes, etc).

Participating in fundraising/promotional activities.

Participating in special events to promote School Age programs.

Providing your services at the most once a month on a volunteer basis for promotions and fund-raising.

Assisting with and attend special events relating to annual Strong Community Campaign.

EFFECT ON END RESULT: Ensuring leadership/guidance is provided and achievement of goals and objectives of the Association and Branch result in high levels of participation, satisfaction and retention of participants and employees.

Qualifications

Education/Experience Requirements:

Minimum age of 21

Must have a Bachelor’s degree in relevant field

Must have 1 year or job related experience working with youth

Must have proven supervisory experience

Job Requirements:

Commitment to the YMCA mission, vision and values

Must attend New Employee Orientation within 30 days of hire

Complete Pediatric CPR/AED and First Aid, KDHE Health History, Site Orientation, and other mandatory trainings in accordance with Conditions of Employment

Maintain a minimum of 16 hours of KDHE approved training

Learn all emergency procedures and action plans for the branch as necessary

Understand and abide by all policies and procedures as set forth by the association

Work a schedule that reflects the needs of the branch; including weekends and evenings

Essential Functions

Physical/Mental Requirements:

Must be able to routinely perform the following moderate physical activities; climb, bend, stoop, kneel, twist, reach with hands, sit, walk and stand for extended periods of time, lift and/or move up to 75 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity

Must possess problem-solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment

Must demonstrate a high level of maturity, patience, dependability, sound judgment, motivation and desire to work with all ages, especially youth

Must exhibit initiative in the absence of supervision

Must be able to relate to and work with diverse groups of people in a friendly and consistent manner

Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines

Must present a neat and professional appearance at all times

Hourly

$16.83 - $23.56

Room and board provided

No

How to Apply

Apply Online

Opens in a new window https://ymcawichita.org/careers

Apply by Email

brandy.weber@ymcawichita.org

Resumes Accepted Until

June 1, 2021

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