Sr. Administrative Director

Join us and help transform lives.

YMCA

YMCA of Douglas County

Location

Roseburg, OR 97471-1902

Job Description

The Sr. Administrative Director serves as the primary business administration and Human Resources support function for the YMCA of Douglas County. This includes ensuring the appropriate maintenance of files, records, and office equipment; responsible for daily accounting/cash and human resources procedures, maintenance of branch office supplies, new hire and supervisor procedure orientations, and other efficient, effective office procedures. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Ability to work in a fast-paced team environment with all levels of management, and staff

Qualifications

Qualifications

· Bachelor’s degree or equivalent experience.

· At least two years of previous experience in office management.

Required Certifications

· Certification in CPR/ First Aid/AED/02 required within 60 days of hire

Essential Functions

Essential Functions:

  • Must be highly attentive to detail and follow-through, resolve problems, be aware of deadlines and organize workload to meet them.
  • Excellent communication skills, both written and verbal.
  • Proficiency in general math.
  • Ability to work independently and manage multiple priorities.
  • Requires both a comprehensive knowledge and utilization of Microsoft Office and proficiency in Word, Excel and Gmail.
  • Provides accounting services for branch, including petty cash and daily banking.
  • Prepares and process reports via Operations and Accounting Data Systems
  • Develops and maintains business office procedures at the direction of the CEO.
  • Supervises Billing Specialist position and oversees branch customer account collections
  • Maintains databases for Board, employees and volunteers.
  • Prepares, enter, and process reports for Annual Campaign
  • Provides administrative support to CEO, as assigned.
  • Perform general clerical duties to include, but not limited to, answering phones, managing paperwork, ordering office supplies, copying and filing.
  • Prepare responses to correspondence containing routine inquiries.
  • Prepare and process department vendor invoices for payment in a timely fashion.
  • Assist with the creation of PowerPoint presentations.
  • Conduct research, compile data, and prepare documents as assigned.

· Perform other responsibilities and duties as assigned.

  • Organize and assist with special events
  • Attendance and participation in committee and team meetings.
  • Monitor and update all required staff certifications, scheduling and facility needs.
  • Review and certify accuracy of department payroll
  • Ensure safety procedures are followed and incident/accident reports are filed promptly.

Essential Functions with Accounting

  • Oversees accounts payable/purchasing functions
  • Assists in annualexternal audit
  • Assists in annual budgeting processes
  • Manages Purchase/Credit Card program
  • Assists in monthly preparation of financial statements
  • Serves as resource person to management and program personnel
  • Reconciles bank statements monthly
  • Enters journal entries and understands the accounting system of debits/credits
  • Reconciles Balance Sheet accounts monthly
  • Analyze and interpret statistical and accounting information to appraise operating results in terms of profitability, trends and other matters impacting theeffectiveness of the operations
  • Supports the Payroll Specialist
  • Ensure accuracy and compliance with payroll processing and internal controls
  • Trains and assists personnel with accounting software
  • Protects organization's value by keeping information confidential always

Cause-Driven Leadership® Competencies

*

Required Certifications

Qualifications

· Bachelor’s degree or equivalent experience.

· At least two years of previous experience in office management.

Required Certifications

· Certification in CPR/ First Aid/AED/02 required within 60 days of hire

Salary

$50,000.00 - $55,000.00

How to Apply

Apply Online

Opens in a new window https://www.indeed.com/job/sr-administrative-director-b89121498a8c6ae8

Resumes Accepted Until

Nov. 30, 2020

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