Donor Relations Manager

Responsible for ensuring that the projects within the Strategic Initiatives Fund’s


YMCA of the USA


Chicago, IL 60606-1718

Job Description

The Donor Relations Manager is expected to work closely with the team on all aspects of the Strategic Initiatives Fund, including day-to-day grant monitoring and management, sub-granting, grant reporting, and other stewardship activities for each assigned donor-funded project to ensure that all contractual obligations/deliverables are met.

The incumbent also will organize donor activities such as site visits, quarterly “deep dive” presentations, and other events to showcase the Y’s work and enable the donor to learn more about the projects in which they’ve invested, meet Y-USA and local Y staff conducting the work, and better understand the kinds of impacts projects are having on local communities.

In addition, the incumbent will support SIF’s annual proposal development process by helping project teams at Y-USA or within the Y Movement to conceptualize and bring forward compelling project ideas for funding consideration by SIF’s donor.

This is a grant funded position located in Chicago, IL.


· Bachelor’s degree or equivalent experience is required.

· Minimum of 5 -7 years of experience in project or grants management, fundraising, account management, donor stewardship, project coordination, or related field is required

· Demonstrated record of success in project management; superb organizational skills and diligent attention to detail, with the ability to plan, track, and complete long-range project deadlines and goals

· Demonstrated excellent verbal and written communication skills are required, including the ability to write/edit technical reports on donor-funded initiatives. Must also have strong public speaking skills

· Demonstrated knowledge of CRM/donor database applications is preferred; Raiser’s Edge software experience is preferred

· Demonstrated experience in reading and understanding budget reports

· Demonstrated ability to deal with rapidly shifting priorities, adapt quickly to change, and react professionally and effectively to incoming initiatives from donors or Y-USA leadership

· Demonstrated ability to work well with staff at all levels; ability to work both independently and within a team environment (departmental and cross-departmental)

· Demonstrated ability to prioritize, track, and implement multiple tasks simultaneously; ability to deal well with a large volume of work while maintaining high quality and efficiency/timeliness. Exhibit comfort in working under and meeting multiple deadlines

· Intermediate level of proficiency in Microsoft Office software, including Word, PowerPoint, Excel, and Outlook

· Demonstrated history working independently as required to meet organizational goals

· Commitment to the YMCA character development values of caring, honesty, respect, and responsibility is required

Essential Functions

· Develops and manages grant administration and stewardship calendar for each assigned account to ensure all contractual obligations are met or appropriately addressed. Monitors projects, including timelines, goals/objectives, outcomes, and budget spending for each assigned donor account

· Interacts with staff throughout Y-USA, remote locations, and local YMCAs in order to implement national donor relations initiatives

· Serves as primary contact for assigned accounts, responding to incoming questions, concerns, and solicitations from grant staff, SIF’s Senior Director, or SIF’s donor

· Monitors donor-funded projects, including timelines, goals/objectives, outcomes and budget spending for each assigned donor account

· Gathers feedback and success stories related to each funded initiative; writes narrative and budget reports on use of funding for monthly, interim, and annual donor reports; ensures overall reporting is compliant with donor format/standards

· Manages process to sub-grant donor funds to local Ys, ensuring all application materials, selection criteria, grantee selections, and grantee reports reflect donor preferences and proposal requirements

· Provides prospective grantees with proposal development assistance, as needed

· Helps plan stewardship events and activities, such as site visits and webinar presentations; and plans and implements donor recognition efforts, as needed

· Manages special department projects, as requested

· Performs other duties as assigned

Cause-Driven Leadership® Competencies

· Values. Demonstrates in word and action the Y’s core values of caring, honesty, respect, and responsibility and a commitment to the Y’s mission, in all matters at all times.

· Inclusion. Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and cultural competence.

· Relationships. Builds authentic relationships in the service of enhancing individual and team performance to support the Y's work.

· Communication. Listens and expresses self effectively and in a manner that reflects a true understanding of the needs of the audience.

· Quality Results. Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences.

· Change Capacity. Leads self and others through change by navigating ambiguity appropriately and adapting well to new situations, obstacles, and opportunities.

· Emotional Maturity. Demonstrates effective interpersonal skills.

· Self-Development.Is dedicated to the improvement of own capabilities and demonstrates this through the continual expansion of knowledge and skills.

How to Apply

Apply Online

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Resumes Accepted Until

Jan. 29, 2021

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