Youth Sports Coordinator

Assist the Sports Director in most aspects of the managing the Sports Department.


Wichita Falls Metropolitan YMCA


Wichita Falls, TX 76301-3212

Job Description

1. The job consists of working with volunteers, program participants and their parents.

2. Program entry

3. Creates rosters and assists with communication.

4. Attends and provides assistance at volunteer & committee meetings and keeps accurate minutes.

5. Composes memos and correspondence not requiting the attention of the director.

6. Maintains daily calendar and appointment schedule.

7. Keeps daily records of game scores and standings

8. Conducts coaches and official’s clinics as requested

9. Assist in training and assigning game officials

10.Prepare information for Marketing Assistant to create printed material, posts, etc.

11.Communicate members, program participants, coaches, volunteers of various meetings.

12.Billing of sponsor fees for all programs

13.Receive and track program fees and donations. Prepare reports as requested.

14.Coordinate the purchase of program supplies.

15.Code with charge account numbers receipts, invoices, vouchers, purchase orders, etc. to the accounting department weekly.

16.Verify accuracy and submit refunds to the accounting department.

17.Review budget and financials monthly

18.Maintain and inventory all equipment and supplies assigned to the Sports Department.

19.Oversight of concession stand which may include but is not limited to; purchase food & supplies, stock concession, as well as prepare pre and post concession summary.

20.Hire and train employees and volunteer concession staff.

21.Report incidents & accidents to Sports Director and HR

22.Develop meaningful and sustainable relationships with members, donors and volunteers


1. Bachelor's degree in administration, recreation, sports management, or a related field preferred.

2. Must have work experience and knowledge of youth sports.

3. Must have 3 years work and/or volunteer experience in various YMCA programs or other youth programs similar to those the YMCA offers. Experience must demonstrate the knowledge of the principles, concepts, and methods of youth sports

4. Must have CPR/AED/First Aide Certification within 60 days of employment.

5. Risk Management & Abuse training within 30 days of employment.

6. Must have experience with automated data processing procedures and administrative correspondence.

7. Requires experience in customer service and relations.

8. Must be able to work with little supervision.

9. Excellent verbal and written communication skills.

10.High organizational and supervision skills.

11.Experience in the organization and implementation of youth activities, including sports & activity programming.

12.Strong computer skills including but not limited to Word, Excel and PowerPoint. Proficiency in social media and website software.

13.The info in green below has been added to all job descriptions as they are being revised for posting.

14.Actively participates in membership growth.

15.Adheres to association and position training requirements.

16.Participates in annual fundraising.

17.Work various hours and locations to meet association needs.

18.Perform other duties as assigned by the manager.

Essential Functions

Assist in the running of Youth Baseball, Youth Basketball, Parent/Child and any new youth programs that may develop in the Sports Department.Coordinator will manage gym supervisors and be a liaison between the YMCA and parents.Incumbent will be responsible for the sports department in the absence of the Sports Director

Cause-Driven Leadership® Competencies


Advancing Our Mission & Cause:Engaging Community, Volunteerism, Philanthropy, Change Leadership

Building Relationships:Collaboration, Communication & Influence, Inclusion

Leading Operations:Critical Thinking & Decision Making, Fiscal Management, Functional Expertise, Innovation, Program/Project Management

Developing & Inspiring People:Developing Self & Others, Emotional Maturity

Required Certifications

CPR/AED/First Aid within 60 days of employment.

Risk Management & Abuse training within 30 days of employment.

How to Apply

Apply Online

Opens in a new window

Resumes Accepted Until

Dec. 1, 2020

Bookmark and Share