Business Manager

Wonderful opportunity to join a growing YMCA in North Central Massachusetts!


Wendell P. Clark Memorial YMCA


Winchendon, MA 01475

Job Description

The Business Manager is a Full-Time, Exempt employee of the Wendell P. Clark Memorial YMCA and provides leadership and oversight of the YMCA’s financial and business transactions. Oversees the YMCA’s accounting practices, the maintenance of its fiscal records, and the preparation of its financial reports. Ensures a system of strong internal controls and maintains fiscal soundness. Coordinates the annual audit, the 990-tax return, and other required State and Federal filings and Grant information. Oversees employee payroll and benefits compensation, through a third-party vendor and provides leadership support for other clerical staff functions, such as maintenance of employee files.


1. Bachelor's degree in related field.

2. Three or more years of related experience in accounting, preferably non-profit.

3. Previous supervisory experience preferred.

4. Knowledge of, and expertise with, QuickBooks and standard business software.

Essential Functions


1. Manages all functions of accounting operations, ensuring that legal and audit requirements are met, and that best practices and maximum efficiency are obtained. Ensures a system of strong internal controls and maintains fiscal soundness to adequately safeguard the YMCA’s financial resources and to provide a solid basis for accurately reporting financial data.

2. Supervises Part-Time Bookkeeper and responsible for division of duties in oversight of Accounts Payable, Accounts Receivable, Reconcile / Record daily deposits, Monthly Bank Reconciliation, Journal Entries, daily/monthly financial reports.

3. Coordinates with independent auditing firm(s) on the preparation of financial statements, annual audit, all State and Federal Tax, and other regulatory filings as necessary. Serves as liaison with audit teams and YMCA Finance Committees.

4. Provides leadership and recommendations of the annual budget process including issuing guidance and recommendations of procedures, overseeing data input, and preparation of reports.

5. Oversees the month-end and year-end closings and the preparation of statements and reports.

6. Manage and oversee personnel and payroll administration including maintaining records and related systems.

7. Collects and maintains data on contracts and grants.

8. Works directly with assigned committees of the board (Finance Committee).


1. Oversight of HR Files and Compliance with support from Y-USA and Third-Party HR Service provider.

2. Oversees employee compensation and benefit programs with our independent broker and Third-Party Payroll Provider.

3. Remains current with employment laws and regulations. Maintains an effective program of compliance with laws and regulations related to human resources and manages relationships with compliance agencies and YMCA legal counsel.

4. Oversees HR systems and employee records to ensure accuracy and improve the overall operation and effectiveness of the organization. Ensures timely and accurate submission of data requested by EEOC, YMCA of the USA, Department of Labor, etc.

Cause-Driven Leadership® Competencies

Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Leads a culture of volunteerism ensuring engagement, inclusion, and ownership. Leads a culture of philanthropy.

Collaboration: Builds and nurtures strategic relationships to enhance support for the YMCA. Serves as a community leader building collaboration based on trust and credibility to advance YMCA mission and goals. Advocates for and institutionalizes inclusion and diversity throughout the organization. Communicates to engage and inspire people within and outside the YMCA. Ensures that a talent management system is in place and executed effectively. Provides tools and resources for the development of others.

Operational Effectiveness: Integrates multiple thinking processes to make decisions. Ensures execution of plans. Institutes sound accounting procedures, investment policies, and financial controls. Assigns clear accountability and ensures continuous improvement. Possesses strong strategic and critical thinking skills. Creates a structure to deliver organization-wide results to achieve objectives.

Personal Growth: Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.


$40,000.00 - $48,000.00

How to Apply

Apply by Email

Apply by Mail to:

Michael Quinn
155 Central St
Winchendon 01475

Resumes Accepted Until

May 27, 2020

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