Staff Accountant

Join a team of the future - Fall 2020 will bring a new branch, separate administration location and expanded program growth.

YMCA

YMCA of Springfield

Location

Springfield, IL 62705-0155

Job Description

ORGANIZATION PROFILE:

The YMCA of Springfield is in Central Illinois. The YMCA has 2 full facilities branches as well as program locations in various school and athletic venues throughout the community. With a membership of over 18,000 and an association budget exceeding 6 million, the YMCA of Springfield is a major force in the life of our community, striving to fulfill our promise to our community and living our cause.

Fall 2020 will bring a new branch to replace an older facility, separate administration location, and expanded program growth. To learn more about our community impact, view our community impact report found on our website, springfieldymca.org.

DEPARTMENT PROFILE:

The Accounting Department with a staff of 3 supports the financial services of the association and works in collaboration with personnel operations in 2 branches, 6 after school programs in community schools, and an offsite camp location. The department’s mission is focused on sound and responsive financial analysis which supports programs and services to achieve the organizational mission, its annual goals, and long-range strategic planning.

POSITION SUMMARY:

Under the guidance of the Chief Financial Officer, the Staff Accountant is responsible for the tasks outlined within the Essential Function section of this document or future adaptations of this working document. This position requires the ability to work independently under general direction and is expected to determine how to accomplish tasks within the framework of prescribed procedures providing data entry and support to the CFO. Position involves basic knowledge of and application of Generally Accepted Accounting Principles. Responsibilities include, but not limited to, payroll preparation; cash reconciliations; general ledger coding; preparing and posting journal entries; and accounts payable preparation. Knowledge of Microsoft Windows and Microsoft Office is preferred.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause strengthening communities with purpose and intentionality every day.We are welcoming:we are open to all. We are a place where you can belong and become.We are genuine:we value you and embrace your individuality.We are hopeful:we believe in you and your potential to become a catalyst in the world.We are nurturing:we support you in your journey to develop your full potential.We are determined:above all else, we are on a relentless quest to make our community stronger beginning with you.

CUSTOMER SERVICE EXPECTATIONS:

1. Display a friendly, helpful, and positive disposition.

2. Provide customer service that is thorough, timely, organized, and accurate.

3. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations.

4. Place members and participants as the first and highest priority showing kindness and compassion at all times.

5. Demonstrates the Y core values of caring, honesty, respect, and responsibility through all daily activities and responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Bachelor’s degree in Accounting.

2. Knowledge and understanding of general business matters required including accounts payable, payroll management, financial reporting, and cash management.

3. Knowledge of computer systems. Personal computer skills required.

4. Previous experience with voluntary/non-profit organizations preferred

5. Ability to learn quickly.

6. Ability to work with integrity, discretion, and a professional approach.

7. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

8. Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules, and to maintain these certifications as current as outlined by regulations or requirements.

  • Education
    • Bachelor's degree in Accounting.
  • Language Skills
    • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
    • Ability to write reports, business correspondence, and procedure manuals.
    • Ability to effectively present information and respond to questions from groups of managers, members, program participants, and the general public.
  • Mathematical Skills
    • Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and area.
    • Ability to apply concepts of basic algebra.
    • Experience or familiarity with basic bookkeeping procedures.
    • Ability to perform basic math skills, including decimals and time clock formats.
  • Reasoning Ability
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
    • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Technology
    • Experience or knowledge of basic data entry and computer applications.
    • Ability to develop, apply, and format with Microsoft Office Systems as well as become familiar with the internal software associated with the program and accounting functions of the organizations.
  • All other duties as assigned.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time, includes long periods of sitting, keyboard entry, use of office equipment, use of computer monitor.

Ability to speak concisely and effectively communicate.Be able to communicate using a computer and phone/smart device.

The employee frequently is required to sit and reach and must be able to move around the work environment.

Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency.

Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

May require physical effort and cardiac endurance while reaching with hands and arms, stooping, kneeling,crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing.

Specifically:

§ Walking up and down stairs multiple times a day.

§ Carrying supplies, regularly lifting up to 25lbs, and with lifting/moving up to 75 lbs. infrequently.

The noise level in the work environment is usually moderate.

· SAFETY & COMPLIANCE

Child Abuse Policies & Prevention

The YMCA enforces its policies and practices to prevent child abuse.

Allegations or suspicions of child abuse are taken very seriously at the YMCA and will be reported to the proper authorities for investigation. We have abuse reporting procedures, there are unscheduled visits from supervisors, we have an open door for parents, and we have a code of conduct for staff. We minimize opportunities for abuse to occur and we talk with children about personal safety and touching limits. We screen carefully to prevent abusers from being hired. We provide child abuse prevention training to staff including how to conduct yourself for safe practices and termination of employment for employees who fail to report suspicion or failure to follow policies.

Employees who fail to support, actively engage in prevention, and be forthcoming about concerns or violations of this policy will be subject to discipline, up to and including immediate termination of employment.

Background Check: A background check, criminal, work, and reference checks, will be required of any employee at hire and may be repeated during their employment. A barred report, negative report, or discovery of false information will result in immediate termination.

Alert & Focused: Use of illegal drugs, alcohol, prescribed or over the counter medications, and lack of sleep can impact a person’s ability to be alert and focused while on duty. Used illegally or inappropriately while off duty may affect employment status. Responsibility, respect, caring, and honesty are core values of the YMCA. Employees involved in any injury found to be work-related may be required to submit for a screening for drug and alcohol use. Suspicious behaviors observed while working or in the YMCA or at a YMCA program where the employee would be perceived by others as an employee may also be subject to alcohol and drug screening. Positive results of a drug or alcohol screening will result in termination of employment. Behaviors which are perceived to be unbecoming a YMCA employee may be subject to discipline up to and including immediate termination of employment.

Essential Functions

Overarching Goal: Through their planning, actions and daily work creates and fosters a welcoming environment for all persons of all backgrounds and abilities and has positive, nurturing relationships with staff, members, and program participants while building cooperative relationships with vendors and program partners. Promotes and supports the potential of all in programs and facilitates peer-to-peer connections as part of the overall YMCA experience.

  1. Weekly timecard review & bi-weekly payroll processing.
  2. Prepares, process, and maintain accounts payable invoices.
  3. Process daily cash receipts batches.
  4. Maintains logs for vacation and sick time for employees.
  5. File and maintain electronic & paper records relating to cash receipts, AP, PR, etc.
  6. Account reconciliations including all credit card accounts, bank accounts and statements, accounts receivables, accounts payable & other liability accounts.
  7. Assists with inventory and ordering office supplies.
  8. Offers customer service and act as point of contact for employee’s questions related to payroll.

Cause-Driven Leadership® Competencies

TEAM LEADER DISCIPLINE, COMPETENCIES, and BEHAVIORAL INDICATORS

Discipline

Advancing Our Mission & Cause:Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community.

Competencies

Change Leadership:Facilitates, co-creates, and implements equitable change for the good of the organization and/or community.

Behavioral Indicators:

  • Provides resources, removes barriers, and acts as an advocate for those initiating change.
  • Actively supports and remains accessible to others during times of change or stress.
  • Manages resistance to change by seeking input from stakeholders and communicating the change clearly.
  • Hold others accountable for implementing the change.

Engaging Community:Builds bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all, providing community benefit.

Behavioral Indicators:

  • Ensures programs and services meet community needs.
  • Ensures a level of service and engagement that fosters loyalty among those we serve.
  • Intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined.

Philanthropy:Secures resources and support to advance the Y’s work.

Behavioral Indicators:

  • Educates staff, volunteers, and members about the charitable nature of the Y.
  • Leads key components of the Y’s fundraising efforts.

Volunteerism:Engages volunteers and promotes social responsibility at all levels of the organization.

Behavioral Indicators:

  • Proactively positions volunteerism as a central context of being cause-driven and a way of being socially responsible.
  • Recruits, onboards, and develops volunteers from diverse backgrounds.
  • Works with volunteers to create meaningful and relevant roles that impact the community, fulfill their personal purpose, and build commitment to the cause.

Discipline

Building Relationships:Connect people to the Y’s cause by developing inclusive relationships, partnerships, and collaborations so that Ys can co-create solutions to pressing social needs.

Competencies

Collaboration:Creates sustainable relationships within the Y and with other organizations in service to the community.

Behavioral Indicators:

  • Identifies and builds relationships with internal and/or external partners or key stakeholders to support programs or projects.
  • Builds effective teams and committees by fostering common vision and plans.

Communication & InfluenceListens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.

Behavioral Indicators:

  • Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
  • Speaks in a clear, articulate manner.
  • Maintains regular, clear, and concise communication within area of responsibility.
  • Adopts a personal leadership style or approach to influence others.

Inclusion:Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.

Behavioral Indicators:

  • Addresses behaviors and practices that do not support inclusion in positive and equitable ways.
  • Ensures staff model equity, inclusion, cultural competence, and global awareness in all areas of their work.

Discipline

Leading Operations:Ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community.

Competencies

Critical Thinking & Decision Making:Makes informed decisions based on logic, data, and sound judgment.

Behavioral Indicators:

  • Actively looks for and incorporates different points of view when making decisions.
  • Gathers relevant, valid data to make appropriate decisions.
  • Interprets data, feedback, and information, differentiating among assumptions, anecdotal evidence, and facts.
  • Anticipates risk, implications, and possible outcomes before taking action.
  • Weighs pros and cons of multiple options to make decisions about complex problems.

Fiscal Management:Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model.

Behavioral Indicators:

  • Prepares budgets and interprets balance sheets, income statements, cash flow statements, and forecasts.
  • Analyzes financial data in order to make comparisons, draw conclusions, and make decisions.
  • Identifies and mitigates significant business, financial, and operating risks, and financial irregularities, and communicates information to management.

Functional Expertise:Executes superior technical skills for the role.

Behavioral Indicators:

  • Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
  • Uses best practices, guidelines, and industry standards as a framework to improve performance.
  • Demonstrates up-to-date knowledge and skills in the technology associated with the job.
  • Serves with purpose and passion.

Innovation:Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community.

Behavioral Indicators:

  • Seeks input from key stakeholders, including staff, members, and the community, to develop or improve a program or project.
  • Researches and identifies new trends in the program or service area.
  • Incorporates creative thinking and discussion techniques into meetings and discussions, including brainstorming, mind mapping, sticky notes, and whiteboard visuals.
  • Tries new things and assesses their effectiveness.
  • Values and encourages creative and innovative ideas.

Program/Project Management: Ensures program or project goals are met and intended impact occurs.

Behavioral Indicators:

  • Translates organizational goals into executable plans with accountable staff and volunteers by defining tasks, milestones, and priorities for programs or projects.
  • Delegates responsibilities and monitors progress towards goals.
  • Follows fidelity, quality, and evidence-based standards of programs, projects, or the organization.
  • Challenges inefficient or ineffective work processes and offers constructive alternatives.
  • Follows through on commitments with an appropriate sense of urgency.
  • Demonstrates flexibility when plans or situations change unexpectedly, effectively adjusting plans to achieve intended outcomes.

Salary

$36,000.00 - $45,000.00

How to Apply

Apply Online

Opens in a new window https://www.applitrack.com/ymcail/onlineapp/

Apply by Email

rschleyhan@springfieldymca.org

Apply by Mail to:

Rachel Schleyhan
701 S 4th St
Springfield 62703

Resumes Accepted Until

June 1, 2020

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