Camping Services Registrar

Join the 5th oldest Y camp in the US and the oldest Y camp in Minnesota!

Sponsoring YMCA

Duluth Area Family YMCA


Duluth, MN 55802-1694

Camp Information

Camp Miller
89382 E. Frontage Road
Sturgeon Lake, MN 55783

Job Description


This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development,healthy living and social responsibility.The Camp Registrar is responsible for delivering high quality customer service to ensure that each child is registered properly, through computer data input, verbal communication, and handling of money transactions for YMCA Camp Miller overnight and day camp operations.We act with intentionality to connect people to our cause through our service and engagement principles. Every day we:

• Welcome – Smile, greet members by name and introduce ourselves.

• Connect – Ask questions, share a story and introduce members to other staff and members.

• Support – Affirm and encourage members and wish them well.

• Invite – Share opportunities for members to get involved and give back to the community.

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.We are welcoming:we are open to all. We are a place where you can belong and become.We are genuine:we value you and embrace your individuality.We are hopeful:we believe in you and your potential to become a catalyst in the world.We are nurturing:we support you in your journey to develop your full potential.We are determined:above all else, we are on a relentless quest to make our community stronger beginning with you.


This position does not have supervisory responsibility.


  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be capable of carrying loads of up to 50 pounds and able to traverse hilly and uneven terrain without undue exertion.
  • Perform essential program support to camp activities and programs which may include, but not limited to the following activities: semi – reaching to full-reach overhead, crouching, kneeling, shoveling, working in narrow and/or confining spaces underground, overhead, and at ground level, twisting of the waist, shoulders, and legs, and lying on stomach and/or back.
  • Ability to perform tasks outdoor in different climates


  • Must be flexible and adaptable.
  • Weekly schedule may include one weekend day and some evening hours.


Travel will be necessary to other office locations for the Duluth Area YMCA and local non-YMCA meetings and events. Generally, travel will be required once per month.


The Duluth Area Family YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment without regards to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training.




  1. Bachelor’s Degree preferred or 4 years of equivalent experience.
  2. Must possess an understanding of computer systems including Microsoft Suite, accounting procedures, and good business practices.
  3. This position requires the ability to communicate effectively with a variety of customers as well as the ability to manage multiple tasks and deadlines with minimal supervision.
  4. Experience in record/bookkeeping, data management, customer service and & general office functions a plus (knowledge of childcare and camp bookkeeping and vouchers).
  5. Skills in working with families, conflict resolution, and public relations.
  6. CPR and First Aid Certification, YMCA can provide training.
  7. Familiarity with a summer camp setting preferred.


Must be able to pass a background check.

Essential Functions


  1. Performs program registrations/enrollments, tracking and reporting of program participants, handling incoming calls and in general, providing a high level of customer service interfacing with YMCA Camp Miller families and the general public.
  2. Oversees registration process including entering paperwork, collecting payments and membership dues, and parent follow-up
  3. Processes the camping financial assistance applications in the required time and with the utmost professionalism and sensitivity.
  4. Answers phones, checks and returns messages, checks and respond to emails, and assists walk-in customers in a timely manner.
  5. Creates, updates, and maintains all computerized and paper records pertaining to camp.
  6. Collects data for community benefits report.
  7. Manages billing, payment plans, and refunds and collections.
  8. Helps coordinate mailings for new camp inquiries, returning campers, new campers, confirmations, camp paperwork (i.e. family handbooks, health history forms), newsletters, and email blasts.
  9. Works with camp referral agencies.
  10. Monitors enrollment numbers and communicate session needs to Executive Director
  11. Ensures weekly, monthly, and annual statistics are tracked and delivered to Executive Director with timely reports.
  12. Maintains the cleanliness and organization of the camping office.
  13. Assists with development of camp paperwork (i.e. registration forms, family handbooks).
  14. Assists with camp fairs, home visits and other promotional events.
  15. Helps with camp set-up, retreats, close-down and other projects as needed.
  16. Trains staff, including seasonal staff, who are responsible for with camper registration.
  17. Orders supplies as needed.
  18. As a member of the YMCA staff team, attends & participates in staff meetings and trainings.


$14.50 - $17.50

Room and board provided


How to Apply

Apply Online

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Apply by Email

Apply by Mail to:

Josh Denton
302 W 1st St
Duluth, MN 55802-1694

Resumes Accepted Until

Dec. 15, 2019

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